Chapter 8: Transmittal Reporting

The Reporting Process

Plan Choice Reporting - Plan Choice Record

There are three different Plan Choice Record options based on the employee's retirement system history. Use Member Reporting Verification (MRV) before determining how to complete the Plan Choice Record.

1. New members

Report all new members initially in Plan 2, but don't report a Plan Choice record, unless you receive a signed Member Information Form (MIF) from an employee choosing Plan 3 before your first payroll cutoff. If reporting for the first time, be sure to include the Begin Date, even if it's the same as the Plan Choice date.

To report a new member who chooses Plan 2, employers must report the following to DRS after receiving the MIF:

• the Plan Choice date and
• the Plan Choice code "2c"

To report a new member who chooses or defaults into Plan 3, employers must report the following to DRS after receiving the MIF:

• the new Plan number (Plan 3)
• the Plan Choice date
• the Plan Choice code "3c" or "3d" and
• the member contribution rate and investment program selections

2. January Transfer Option Members

To report a member transferring to Plan 3 via the January Transfer Option, employers must report the following to DRS after receiving the signed MIF:

• the new Plan number (Plan 3)
• the Plan Transfer date (must be a January date)
• the Plan Choice code "3x" and
• the member contribution rate and investment program selections

3. Existing Plan 3 Members

To report a newly hired employee who previously established membership in Plan 3, employers must report the following to DRS:

• the compensation, employer contributions, hours, begin date, and other information typically sent on the first transmittal report, and
• no member contributions, contribution rate option, or investment program until you receive the signed MIF or the member defaults to rate option A
• Member contributions, contribution rate option, and the investment program upon receipt of the signed MIF. If you don't receive this form within 90 calendar days of the member's date of hire, you must report Contribution Rate Option A and the Self-Directed Investment Program

Plan Choice Record Includes:

1. Plan Choice Date

The Plan Choice Date records the date a new member signed the MIF choosing Plan 2 or Plan 3; or if the member defaults to Plan 3, the Plan Choice Date is the 90th day from the date of hire.

The Transfer Date records the date an existing Plan 2 member signed the MIF transferring to Plan 3 during the January transfer window.

2. Plan Choice

You must report one of the following codes:

• 2C-New Plan 2 member chooses Plan 2
• 3C-New Plan 2 member chooses Plan 3
• 3D-New Plan 2 member is defaulted into Plan 3
• 3X-Plan 2 member transfers to Plan 3

If you are setting up a Plan Choice Record for your payroll system for the first time, refer to Transmittal Report Technical Requirements – MRL Plan Choice Record.

Your Transmittal and the Timing of Your Data

The Plan Choice Record needs to be submitted only one time per member. The plan choice and the associated date are required to be transmitted on the transmittal to DRS to record a member's choice.

• When reporting a Plan 2 member that is choosing Plan 2, all information; must be reported in Plan 2, with the report that includes the Plan Choice Record.
• When reporting a Plan 2 member that is choosing or being defaulted into Plan 3, all information must be reported in Plan 3, with the report that includes the Plan Choice Record.

Refer to the section for Plan 3 Reporting - January Transfer Option for reporting current Plan 2 members who want to transfer to Plan 3.